Bookedrion
NewAI receptionist for HVAC shops in Dallas–Fort Worth

You fix the AC.
Molly answers the phone.

BookedOrion is an AI receptionist for HVAC companies. When your team can’t pick up, Molly answers, books the visit on your calendar and texts you the details. Day or night.

1Customer calls2Molly books the job3You get a text
Start free 14-day pilot Hear Molly answer
No job booked, no charge Keep your number No contract
Sample call for illustration
Molly · Live call
Incoming · 9:47 PM
00:42
Hi, my AC is running but it’s blowing warm air.
Sorry about that. I can get a technician out tomorrow at 8 AM. Does that work?
Yes, perfect.
ISSUE
No cooling
AREA
Plano, TX
PRIORITY
Next day
Text to owner9:49 PM
New job booked · Wed 8:00 AM
AC repair · Plano · customer agreed to diagnostic fee
MOLLY HANDLES
No coolingNo heatFrozen AC coilHeat pump repairFurnace not startingThermostat problemsTune-upsMaintenance plansNew system quotesReschedulingPrice questionsAfter-hours emergencies
24/7
Nights, weekends, holidays
~20 sec
Your team still rings first
14 days
Free Rescue Pilot
$0
If no job gets booked
WHAT BOOKEDORION DOES

We turn missed calls into booked jobs.

Here is every call, from ring to booked job.

  1. 01
    A homeowner calls
    “My AC stopped working.”
  2. 02
    Your team can’t pick up
    After about 20 seconds, the call rolls to Molly.
  3. 03
    Molly answers
    She asks the problem, the address and a good time.
  4. 04
    The job is booked
    It lands on your calendar. Emergencies ring you first.
  5. 05
    You get a text
    Who called, what they need, when you’re going.
WITHOUT BOOKEDORION
Call goes to voicemail at 9:47 PM
Homeowner calls the next shop on Google
You call back at 8 AM. Already booked elsewhere.
WITH BOOKEDORION
Molly answers at 9:47 PM
Visit booked for 8 AM on your calendar
You wake up to a new job, not a lost one
IN PLAIN WORDS

Think of Molly as a night-shift CSR who never calls in sick.

She works like an answering service. The difference: she doesn’t just take a message. She books the service call, like your best office person would.

What changes for you on day one:
Same phone number. Same Google listing.
No new software to learn. Bookings show up on the calendar you already use.
Nothing to install. You just get a text after each call.
Text from BookedOrion · 9:49 PM
New job booked ✓
Customer: Maria G.
Problem: AC blowing warm air
Area: Plano, TX
Visit: Wed 8:00 AM
Customer was told about the diagnostic fee.
Urgent call · 9:12 PM
No heat, elderly caller. Molly is ringing you now.
Example text for illustration
IS THIS FOR YOU?

Built for HVAC shops that are too busy to answer every call.

Your techs are on jobs and the office line goes unanswered
After-hours calls go to voicemail or your cell
You pay an answering service that only takes messages
Summer and winter rush bring more calls than you can pick up
COVERAGE

Your office closes. Your phone doesn’t.

In a Texas summer, a broken AC can’t wait until morning. Here’s a day with Molly on the line.

Molly answers every call Your team first, Molly backs up
Overnight
Office hours
Evening
Nights
The 9 PM “my AC died” call gets booked, not lost.
Weekends & holidays
Same coverage on Saturday, Sunday and the 4th of July.
Busy daytime lines
When the office is on another call, Molly picks up the next one.
Example hours. You set your own.
HEAR MOLLY

She sounds like your best office manager.

Pick a call to see how Molly handles it. Or call her yourself right now.

Book a live demo call
Molly
AI receptionist · demo
Live demo
Molly: “Thanks for calling your company. This is Molly, the AI assistant. This call may be recorded. How can I help?”
Sample conversations for illustration.
THE PROBLEM

A missed call is a job your competitor books.

When the AC dies, homeowners don’t leave a voicemail. They call the next shop on Google.

What are missed calls costing you?

Revenue you may be losing
$ /month
$ a year
An estimate from the numbers you set.
Win these calls back
BUILT FOR HVAC

Not a chatbot. A front desk.

Rings you first for emergencies

Gas smell, no heat, water leak. You choose the words. Molly calls you right away. Routine calls wait for morning.

Books real appointments

Name, address, problem and time slot, straight onto your calendar.

Hands off to a human

Upset or tricky callers get passed to you, not stuck with a robot.

Text summary every call

Who called, what they need and what Molly did, on your phone.

Honest and safe

Molly says she’s an AI assistant, notes the call may be recorded, and never takes card numbers.

Wins back old estimates

On Revenue Desk, follow-up emails nudge homeowners who got a quote but never booked.

Works with: Your current phone number Google Calendar Outlook Calendar Text & email alerts
Use ServiceTitan, Jobber or Housecall Pro? Every booking comes to you by text and email with all the details, so your team can add it in seconds. Want a direct integration? Ask us.

Why not just buy a $49 AI app?

DIY AI appBookedOrion
Who sets it up?You doWe do, and test it with you
Knows HVAC calls?General scriptTrained on no-cool, no-heat and emergency calls
EmergenciesUsually a messageRings your phone first
When something’s offSupport ticketEmail Siam. We fix the script.
RiskYou pay from day one$0 if no job is booked in 14 days
TRUST & SAFETY

Molly’s rulebook.

Your customers trust your name. So Molly follows clear rules, set with you before she takes a single call.

MOLLY ALWAYS
Says she’s an AI assistant
Mentions the call may be recorded
Rings you for the emergency words you choose
Passes upset or tricky callers to you
Texts you a summary of every call
MOLLY NEVER
Takes card numbers over the phone
Diagnoses a system or promises a repair
Quotes a price you didn’t approve
Makes sales calls or sends marketing texts
Pretends to be a person
PRICING

One booked job pays for the month.

Every plan: we set it up for you · no contract · cancel anytime

Not sure which plan? Most shops start with Full Desk. You can switch anytime.
Founding shop offer
The first DFW shops to join get founding-shop pricing. Ask us about it.
No surprise bills
We text you before you get close to your call limit. You decide what happens next.

Porchlight

For after-hours calls
$197 /month
That’s about $7 a day
Nights & weekends answered
Jobs booked on your calendar
Emergencies ring you first
Text summary after each call
Start free pilot
MOST POPULAR

Full Desk

24/7 coverage
$397 /month
That’s about $13 a day
Everything in Porchlight
Answers when your line is busy during the day
Upset callers passed to you
Alerts if anything goes wrong
Start free pilot

Revenue Desk

Answer, book and win back jobs
$797 /month
That’s about $27 a day
Everything in Full Desk
Estimate follow-up emails
Tune-up reminder campaigns
Monthly booked-jobs report
Start free pilot
Other ways to answerTypical costBooks the job?
Full-time office CSRA full-time salaryYes, during office hours
Live answering serviceMonthly or per-minute feesOften just takes a message
Voicemail$0No
BookedOrion · MollyFrom $197/moYes, 24/7
WHAT HAPPENS AFTER YOU SIGN UP

No tech skills needed. We do the work.

  1. TODAY
    You fill a short form
    Name, company and email. That’s it.
  2. WITHIN 1 BUSINESS DAY
    We email you
    A few simple questions: hours, service area, fees, emergencies.
  3. A FEW DAYS LATER
    We build and test Molly
    You hear a test call before she ever talks to a customer.
  4. GO LIVE
    Missed calls start getting booked
    You get a text after every call.
  5. DAY 14
    You decide
    No job booked? You pay nothing. Happy? Pick a plan.
See the full getting-started plan →
14-DAY RESCUE PILOT

If Molly doesn’t book you a job, you pay nothing.

We set it all up. Run it for 14 days. Keep it only if it books you work.

SA
“I set up every pilot myself and check Molly’s calls with you in week one.” — Siam Ahmed, Founder

Claim your free pilot

We reply by email within one business day. We never sell your details. We don’t send marketing texts. Prefer email? Write to siam@bookedorion.com

Questions owners ask

Will callers know it’s an AI?

Yes. Molly says she’s an AI assistant and that the call may be recorded.

Does she replace my office staff?

No. Your team still answers first. Molly only takes the calls they miss.

Do I change my phone number?

No. You keep your number and your Google listing. Unanswered calls forward to Molly.

What if a caller has a real emergency?

You pick the emergency words. When Molly hears one, she rings your phone first.

What does the pilot cost?

Nothing if Molly doesn’t book a job in 14 days. After that, pick a plan or walk away.

Is there a contract?

No. Month to month. Cancel anytime.

What if I get more calls than my plan?

We text you before you get close. Then you choose: move up a plan or pay a small fee per extra call, agreed with you before you start. No surprise bills.

Does it work with ServiceTitan, Jobber or Housecall Pro?

Every booking is sent to you by text and email with all the details, ready to add. Ask us about direct integration.

I’m not good with tech. Is that okay?

Yes. We set everything up for you. You only read the texts Molly sends.

Can I listen to the calls?

Yes. You can read a summary of every call and listen to the recording.

What if Molly gets something wrong?

Tell us and we fix her script, usually the same day. If she isn’t sure, she takes a message and you call back.

Tonight’s calls can be tomorrow’s booked jobs.

We set it all up for you. Free for 14 days. No job booked, no charge.

Start my free 14-day pilot Hear Molly answer